Are Your Building and Staff Fully Prepared for Emergencies?


Emergency Evacuation Plan

One of the main responsibilities of a facility manager and his or her team is making sure that the building and staff are completely prepared for emergencies. While you always hope that you won’t run into any unforeseen issues that cause an emergency, the truth is that they do happen.

To eliminate the drastic effects of an emergency and minimize the fallout, it’s best to be as prepared as possible. It’s the facility manager’s job to protect the facility, the staff, and all those involved in the case of an emergency and to make sure that the business is up and running smoothly as soon as possible.

Learn more about how to prepare your building and staff for emergencies and how to deal with unfortunate events.

Know Your Building

When disaster strikes, it’s important to know the ins and outs of your building. In an emergency situation, this can drastically change the outcome. Understand the layout of the building, know where drains are and where fire extinguishers are kept, and make sure that everyone is aware of emergency exit locations. Be aware of sprinkler systems as well as valves and know how to turn them off if necessary.

Being aware of your building can help you in an emergency situation, but remaining calm is another key factor to properly handling it. If you’re calm during an emergency, you’ll be able to act quickly in order to save others from danger. For example, you may remember where the building’s valve shutoffs are located, so in the event of a flood, you’ll just need to navigate your way to them.

Create a Plan

It’s always necessary to have an emergency plan for your facility. Gather your team to create a detailed plan for many different scenarios. According to, you should break up the scenarios into two categories: accidental and purposeful. “Accidental includes incidents like fires, chemical spills or natural disasters (tornadoes, hurricanes, floods, etc.). Purposeful incidents include man-made emergencies, such as terrorism, workplace violence or assaults. If an organization has an emergency plan, chances are it will cover the accidental side of things and leave the purposeful man-made emergencies lacking. That’s because while facility managers are well aware of the risk of fires or storms, incidents like active shooters or workplace violence seem more far-fetched.”

Keep Your Plan Updated

Having several emergencies plans will go a long way, but for these plans to be the most effective, they’ll need to constantly be updated as the building and people within the facility change.

Emergency plans should be reviewed at least on an annual basis, and some codes and regulations even require them to be updated even more frequently. Make sure that everyone has access to these plans so they can easily be updated to reflect changes.

Make sure that your building and staff are fully prepared for emergencies by remembering these three main tips. Being prepared can make all the difference in these types of situations.